Do most staff simply delete the IT emails you send out? Certainly your emails are important or you'd not be sending them out right? Perhaps you just need to make them a little more entertaining...something people look forward to because there's always something fun inside to find. If you can just get them to open your email the battle is almost won. I started long ago making funny/goofy sign offs in my all staff emails...usually tying it somehow into the main content of the email. Staff continue to tell me they look forward to them. Some even say they skip to the bottom of the email first then go back and read the content! :-)
Now, keep your emailz short and to the point. Be clear, be honest, make it fun, make it understandable and make it conversational. And of course send as few all staff emails as possible. Don't spam your co-workers 'cause your important emails will stop being important!
Here's the email I sent out this morning ... I think this is the 1st time I've used a He-Man reference in an all staff email LOL! Already getting lots of postive replies back ;-)
TODAY at 2pm - possible network outage
Electrician's are doing nifty electricity stuff to a main building feed today starting around 2pm.
Their work will kill power to our key network gear (along with large chunks of the building) in the lower level which is THE CORE of the network here at The Granger Commons*. While we do have battery backup for our gear it is limited to approx 30mins.
The electricians hope to be done with our circuits before our batteries deplete, but if they encounter a snag we will have to manually power down our gear (IT gear does NOT like to be shut down cold!) before the batts die.
If we have to power our key network gear down it will kill all network traffic > internet, shared drives, printing, the full monty!
How will you know if we have to power down? Stay up to date with late breaking GCC TechOps updates by following @gcctechops on twitter … don't use twitter? No problem! Just text FOLLOW GCCTECHOPS to 40404. Now, you’ll start receiving our very infrequent twitter updates via text message. Nifty!
Don't have text messaging? Uh, really??! You need help! Your option is to goto our twitter webpage at http://twitter.com/gcctechops … and seriously, it's 2012 … get a text messaging plan already!!!
Jason … by the power of Grayskull! … Powell
Here's an old blog post with some other sign-offs I've used over the years :-) http://jpowell.blogs.com/jason_powell_church_it/2007/03/king_of_tagline.html